Notes Agent

Introduction

Notes Agent is an AI-powered meeting assistant built by FastPix. It joins your meetings automatically, records the conversation, and delivers a structured payload to your configured webhook and you can also view speaker-attributed transcripts, summaries and action items from the FastPix dashboard.

For each meeting, you receive a video playback URL, a signed audio file URL and a signed VTT transcript URL through the webhook.

Available capabilities

• Auto-joins any video meeting where [email protected] is invited as a guest.
• Captures full-meeting audio and video as a background participant.
• Produces speaker-attributed transcripts, an AI-generated summary, and action items.
• Pushes the complete notes payload to your webhook as soon as the meeting ends.

NOTE: Microsoft Teams and Zoom aren't supported in the current release. Support for these platforms is on the roadmap.

Getting started

Follow these steps to connect your Google account and start receiving automated meeting notes.

Prerequisites

Before you begin, make sure that you have the following:

• A Google account with access to Google Calendar.
• A FastPix account.
• A webhook endpoint URL.
• An access token and secret key configured in the FastPix dashboard.

Set up Notes Agent

Before you can use Notes Agent, you need to authorize it in the FastPix dashboard. Complete the following three steps in order.

Step 1: One-time setup with FastPix

Do this once. After it's done, you won't need to repeat it — even if you connect more Google Calendar accounts later.

1. Create an access token and secret key — in your FastPix dashboard, go to Access Tokens and generate your credentials.

   Note: Keep this token active — revoking it will interrupt uploads.

2. Configure credentials and connect your first Google Calendar account — go to AI Agents → Notes Agent. On the welcome page, you'll see two buttons side by side:

   • Click Configure Credentials and enter your access token and secret key.

   • Click Connect Google calendar, choose your Google account, and complete OAuth authorization.

   Note: The Google app is not yet verified, so you might see a warning screen. To continue, click Advanced, then click the link to proceed to FastPix.

   After authorization completes, the page loads to show your meetings data.

3. Set up your webhook — go to Webhooks, click Generate new webhook, enter your URL, and make sure the toggle is enabled.

   Note: Without a webhook URL, you won't receive the notes payload after meetings. For details about what the payload contains, see Webhook payload.

Step 2: Add accounts

Each Google account you connect is authorized to use Notes Agent. Notes Agent will auto-join meetings from every connected account's calendar. You can disable any account at any time.

1. Open the Connect calendars panel — on the Notes Agent page, click Connect Google calendar.

2. Add a Google account — under Add a calendar, click + Add next to Connect a Google account and complete OAuth authorization. The account appears under Connected accounts once authorized. Repeat this for each additional account you want to connect.

3. Manage connected accounts — under Connected accounts, you can see all authorized accounts. Use the toggle next to any account to enable or disable it — when disabled, Notes Agent will not auto-join meetings created from that account.

Step 3: Setup for every meeting

Do this for each meeting you want Notes Agent to join and record.

1. Invite Notes Agent — in Google Calendar, open your meeting event and add [email protected] to the Guests field. Save the event.

2. Run your meeting as normal — Notes Agent joins Google Meet within two minutes of the scheduled start time. It appears as FastPix Notestaker in the participants list and records in the background. No action required from participants.

3. Receive your notes — after all participants leave, the bot waits three minutes before leaving and processing the recording. The notes payload is delivered to your webhook URL, and the summary and speaker-attributed transcripts are available in the FastPix dashboard under AI Agents → Notes Agent → Overview and AI Agents → Notes Agent → Transcript respectively.

Note: The three-minute wait is a grace period — if any participant rejoins before it ends, the bot continues to stay in the meeting until everyone leaves again.

Webhook payload

After each meeting, Notes Agent delivers a structured JSON payload to your webhook. The payload contains references to the recorded media and transcript files.

Example payload

{
  "type": "video.agents.notes.ready",
  "object": {
    "type": "media",
    "id": "<MEDIA_ID>"
  },
  "id": "<WEBHOOK_EVENT_ID>",
  "workspace": {
    "name": "<WORKSPACE_NAME>",
    "id": "<WORKSPACE_ID>"
  },
  "status": "ready",
  "data": {
    "meetLink": "<GOOGLE_MEET_LINK>",
    "vttSignedUrl": "<VTT_SIGNED_URL>",
    "audioSignedUrl": "<AUDIO_SIGNED_URL>",
    "meetingId": "<MEETING_ID>",
    "googleEventId": "<GOOGLE_EVENT_ID>",
    "videoPlaybackUrl": "<VIDEO_PLAYBACK_URL>"
  },
  "createdAt": "<TIMESTAMP>",
  "attempts": []
}

Components

CAUTION: The data.audioSignedUrl and data.vttSignedUrl URLs expire 24 hours after delivery. Download and store these files in your own system before the URLs expire.

Next steps

After setting up Notes Agent, your webhook will receive multiple events. Once you verify that the video.agents.notes.ready event is being delivered successfully, you can further integrate the response into your application by following the Play your video guide.

The audioSignedUrl and vttSignedUrl included in the payload are downloadable files that can be used for further processing.